Acrobat DC - Settings for converting Outlook email to PDF? 2. Click "Tools > Trust Center". This is probably the most flexible but also the most expensive solution but Adobe Acrobat is of course the standard when it comes down to creating, editing and managing pdf-file. Where is Save As? - Microsoft Support This guide also contains modification examples to control the default file name for the pdf-file. To open the print overview, click on it. Open or save attachments - Microsoft Support CreateBookmarks:=wdExportCreateNoBookmarks, DocStructureTags:=True, _ However, the . 'construct the filename for the temp mht-file Dim objOL As Outlook.Application 'Get location of the Documents folder There are of course alternatives such as a pdf-printer (like Microsoft Print to PDF or a 3rd party pdf-printer) , using Adobe Acrobat or a 3rd party add-in such as SaveAsPDF by Sperry Software. 'Get the user's TempFolder to store the item in Outlook becomes inaccessible and Save As dialog doesnt showA common issue is that the Save As dialog doesnt take the foreground, especially on Windows 7, and as a result Outlook becomes unresponsive. strName = "www_howto-outlook_com" Explore subscription benefits, browse training courses, learn how to secure your device, and more. Images not display when Save to PDF in Outlook - Adobe Support Community 'Make sure the file name is safe for saving Save As PDF option not available in Office - Ticket System - Swizznet Select the Acrobat PDFMaker COM Add-in and click Remove. The Save As feature in Word, Excel, and PowerPoint has been replaced by Save a Copy. Normally, you can save the email message as Pdf file with Print function in Outlook. wdExportOptimizeForPrint, Range:=wdExportAllDocument, From:=0, To:=0, _ 'Create a Word object Dim SpecialPath As String '================================================================= 2. Click the Acrobat PDFMaker. In Outlook, open the e-mail message you want to save as PDF. Can no longer "Save as Adobe PDF" from Word - Adobe Support Community Attachment saving not working as expected - Outlook Quick Install. Scenario 1 - Can't Save All to a network file location. Enable you to do smarter, faster and better in Outlook. BitmapMissingFonts:=True, UseISO19005_1:=False Use the following instructions to configure the macro in Outlook; Download this code-file ( saveaspdf.zip) or copy the code below. Set objOL = Nothing Saving emails as pdf-files - MSOutlook.info Set oRegEx = Nothing objItem.SaveAs tmpFileName, olMHTML Search by product, category, keywords, or phrases. PDF Converter button is not displayed in Microsoft Outlook 'Define the SaveAs dialog "4. Open your "Word or Excel document" that already exists or "create a new one". If Acrobat PDFMaker Office COM Addin doesn't show under the Active Application Add-ins Under Manage: use the . 'version: 2.0 Want more options? While many of them come for free or at a small price, the downside of (most of) these solutions is that they will not maintain any hyperlinks in their output. 4. By continuing to use this site, we'll assume you're ok with this, but you can opt-out if you wish. 'Oops, nothing is selected Dim dlgSaveAs As FileDialog ' tmpFileName = tmpFileName & "\" & strName & ".mht" Dim objItem As Object Has a smaller file size. Set objItem = Nothing DocumentsPath = WshShell.SpecialFolders(16) Dim objSelection As Outlook.Selection At the top of the message list, select Recover items deleted from this folder. ' close the document and Word Email messages that include attachments are identified by a paper clip icon in the message list. You can alter the format and/or separator character if you want but the order above will help sorting the saved items chronologically. In that case, you should have a printer called Microsoft Print to PDF. A benefit of this macro over most pdf-printers is that any hyperlinks within the message will continue to work and any Internet images are automatically downloaded too. Type in "regedit" without the quotes and click "OK". 3. Click the "File" tab on the left side of the menu bar at the top of the screen. All rights reserved. Click 'More actions' (the three horizontal dots to the right of the sender's email). oRegEx.Global = True In Work click File (note that "Save as Adobe PDF" is actually displaying) "3. 'Cleanup Meanwhile, I will send you a test PDF file via the private message , please check if the issue persists. Set tmpFileName = Nothing wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _ 'Loop through the Filters and exit when "pdf" is found If Right(strCurrentFile, 4) <> ".pdf" Then Enter a file name and then tap Save a Copy. Cannot Save as Adobe PDF - Microsoft Community Ask a new question NO NoahNWCLC Created on July 1, 2014 Cannot Save as Adobe PDF Hello, Some users at my office have the option for "Save as Adobe PDF" under the file menu, while other users do not. In short, it saves the selected message (or any other Outlook item) in the mht-format which is then opened in the background in Word where a Save As operation is initiated for the pdf-format. 'Important! 'Get the user's TempFolder to store the item in And I'll be happy to help you out today. Exit the registry key editor and restart the Office 2016 application. Can this file be opened correctly before you supply the file extension manually? If you copied the code, paste it into a new module. Create PDFs with PDFMaker in Adobe Acrobat (Windows), Rotate | move | delete and renumber PDF pages, Do not sell or share my personal information. "2. Both methods do exactly the same thing. wrdApp.Quit Click the"Go" button next to "COM Add-ins" at the bottom of the window. Select the email you want to save as a PDF. If dlgSaveAs.Show = -1 Then 'Get all selected items The suggested file name for saving the pdf-file is created by the macro and is a safe version of the subject of the selected email. Dim fdfs As FileDialogFilters If I click on Add-In properties I get a message that says "There are no add-in property pages to display". 'Set the initial location and file name for SaveAs dialog Cannot Save as Adobe PDF - Microsoft Community Select COM Add-ins next to Manage and click Go. For instance, you can mark it as read, delete it, open an application or print it. End If You can use the code below for review or manual installation. Another option is to automatically convert your (new) messages to pdf-files for archiving purposes on a set interval. 'Close Word Any hyperlinks within the message will remain fully functional as well. 'construct the filename for the temp mht-file Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier! I can see PDFMaker on the list but cannot figure out how to get to the properties. In the Save as type box choose HTML. Set objSelection = objOL.ActiveExplorer.Selection As the VBA code and installation instructions are provided for free, it offers a cost effective alternative if you only occasionally need to save messages in the pdf-format or when you are in an environment where you cannot install software yourself. By using a professional method, you can streamline the process, ensure data integrity, and efficiently save your Outlook emails to PDF, including attachments, in bulk. Then click Kutools > Bulk Save, see screenshot: 3. 'Make sure at least one item is selected Select the "File" tab or menu item located in the Word window's top-left corner. 'author : Robert Sparnaaij The Adobe Acrobat tab should now appear. 'Get all selected items Click in the area above and press CTR+A to select all. No option to save to PDF in the "Save As" menu DateTimeFormatted = Format(objItem.ReceivedTime, "yyyy-mm-dd_hh-mm-ss") Dim wrdDoc As Word.Document You select Save All Attachments for an email message that has multiple attachments, and you specify a network location as the destination. If both option doesn't work. A second macro is provided which allows you to select multiple emails, or even all emails within a folder, and save them as pdf-files all at once. The SaveAllAsPDF macro works in the same way but allows you to select more than one email to convert to the pdf-format in one go. ' Microsoft Word Object Library Here's how: In Outlook, open the message you want to convert. Then click OK button, and the selected email message has been saved as PDF file without header as following screenshot shown: Click to download Kutools for Outlook and free trial now! Dim objItem As Object Sadly, this option is not available in Outlook, not even in Outlook for Microsoft 365. 'Save as pdf How to Save Outlook Email As a PDF on a PC or Mac - Business Insider I looked in Addins to see if Adobe was disabled, however, there was no option. wdExportOptimizeForPrint, Range:=wdExportAllDocument, From:=0, To:=0, _ In the list of available add-ins, find the Acrobat PDFMaker COM Add-in and check if it's enabled. wrdDoc.ExportAsFixedFormat OutputFileName:= _ Type the following in the Run dialog box: Click "OK" to execute the command, and a prompt confirming "DllUnregisterServer succeeded" should appear. If objSelection.Count > 0 Then Set wrdDoc = wrdApp.Documents.Open(FileName:=tmpFileName, Visible:=False) In the list of available add-ins, find the Acrobat PDFMaker COM Add-in and check if it's enabled. Step 4. Alternatively, click the three dots in the top left corner if you're in outlook on a web browser. If objSelection.Count <> 1 Then strSaveFileLocation, ExportFormat:= _ Click the three dots in the top-right corner of the message. Outlook 2007, Outlook 2010, Outlook 2013 and even Outlook 2016 indeed dont have a built-in option to save messages as pdf-files. Set objOL = Outlook.Application ' Close Word, and then open it again. Set your print settings, like page range and orientation, just as you would for a paper printer. If I click on Add-In properties I get a message that says "There are no add-in property pages to display". "A little knowledge is a dangerous thing." - Alexander Pope Regards, Bob J. wdExportFormatPDF, OpenAfterExport:=False, OptimizeFor:= _ Regards, Bob J. There are also many options available to set the compatibility, whether or not to include the attachments in the pdf-file and configure security, encryption and password settings. Set objSelection = Nothing Your browser either does not have JavaScript enabled or does not appear to support enough features of JavaScript to be used well on this site. Note: The other languages of the website are Google-translated. Set WshShell = Nothing Set wrdApp = Nothing Dim i As Integer Select the email message that you want to save as Pdf file without header. Exit Sub Set wrdApp = Nothing Set objItem = objSelection.Item(1) Set tmpFileName = Nothing We store all resolved problems in our solution database. 'Retrieve the selected item End Sub Choose where you want to save the file. I go to options, then Add-Ins. For instance, it can save a message together with its attachments into a single pdf-file. ", _ On the left-side menu you will find the entry "Print". This will pull up a window with 2 columns, you want the "Customize the Ribbon" column on the right. Set dlgSaveAs = wrdApp.FileDialog(msoFileDialogSaveAs) Set FSO = Nothing Step 2. To save a copy of a file, do the following: Tap File > Save a Copy. Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. 'Description: Outlook macro to save a selected item in the strCurrentFile = Left(strCurrentFile, intPos - 1) Go to Start and search "Run". tmpFileName = tmpFileName & "\" & strName & ".mht" Set WshShell = Nothing This macro requires a reference added to the Enable the Acrobat PDFMaker Add-in Open any Office 2016 application and click File > Options > Add-ins. Sub SaveAllAsPDFfile() Thanks for reaching out. Feel free to update this discussion for any further assistance. To do this, open an Office 2016 application, and click File > Account > Update Options > Update Now. Sub SaveAsPDFfile() ""<>|]" We're sorry for the delayed response and inconvenience caused. Select on the picture > Right Click > Size and Properties >Under properties > Check Print Object. Click "OK" to execute the command, and a prompt confirming "DllRegisterServer succeeded" should appear. strCurrentFile, ExportFormat:= _ A reference to the Microsoft Word Object Library is required for this macro to work. dlgFolderPicker.AllowMultiSelect = False 'Description: Outlook macro to save all selected items in the The available options go well beyond what the macro in this guide or any pdf-printer can do. You turn file preview on or off in the Trust Center. *********** AI: Artificial Intelligence or Automated Idiocy??? Complies with an industry format. How to save email message as Pdf file without header in Outlook? Click the three dots at the . Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. Set wrdDoc = Nothing PDF disappeared from email - Microsoft Community In Outlook, select File > Options > Trust Center > Trust Center Settings > Attachment Handling > Turn off Attachment Preview. As of the writing in March 2022, Outlook's mobile app doesn't allow you to save your emails in PDF format. And you won't need any other software or add-ins. To add AdobePDF to your ribbon, right-click any of the items that do appear in your ribbon (Home, File, Send / Receive, etc). Acrobat DC - Settings for converting Outlook email to PDF? I am using Outlook 365. dlgSaveAs.InitialFileName = DocumentsPath & "\" & strFileName Dim SpecialPath As String 'Save the mht-file You can also press on the Windows Key + R to bring up the Run window. Get the Adobe Acrobat tab to appear - Microsoft Support To do this you must alter the following line; If youd like to replace them with a dash (-) character, you must change it into; If youd only want replace some characters but drop the others, you can do something like this; As mentioned, this modification is also included in the SaveAllAsPDF macro and added via these two lines; The date and time format is determined via the y (year), m (month), d (day), h (hour), m (minute) and s (seconds) definition at the end of the first line. Please select a folder. Attachment Tools: Manage All Attachments in All Mails. 3. The Save As PDF add-in from Sperry Software provides similar functionality as the Adobe Acrobat add-in for Outlook but is probably more affordable for most as it is built specifically for this task. Dim fdf As FileDialogFilter How do I changed the settings for PDFMaker in Outlook 365? By continuing to use this site, we'll assume you're ok with this, but you can opt-out if you wish. There are multiple solutions for this issue. Save a message as a PDF file Save a message to another Outlook folder Save a message as a Word document Save a message as a template Change the default file format for saving messages Save a draft of a message that you want to finish later Change the time interval or location for saving drafts Need more help? Follow the solutions below in the suggested order. wrdApp.Quit Response = MsgBox("Sorry, only saving in the pdf-format is supported." Click Save. 'Construct the unique file name to prevent overwriting. This macro requires a reference added to the strCurrentFile = strCurrentFile & ".pdf" Solution 1: Enable the PDF Converter button For Microsoft Outlook 2007: Launch Microsoft Outlook 2007. Dim WshShell As Object 'Save as pdf 'author : Robert Sparnaaij vbCritical, "SaveAllAsPDFfile") And then, in the Save Content section, only check Body checkbox. Dim wrdApp As Word.Application Simply print your email to this printer and youll be prompted to save the output as a pdf-file. Solution 1: Enable the PDF Converter button, Solution 2: Re-register the PDF Converter integration. Before you try any of the steps below, ensure your version of Adobe Acrobat is compatible with Office 2016. strName = "www_howto-outlook_com" Macro appears to do nothingIf the macro used to work and when you are sure the Save As dialog isnt hidden in the background but the macro suddenly stopped working, it is likely that the WINWORD.EXE process crashed the last time you were working with the macro. PDF printers are virtual printers which you can select from your list of printers, but instead of printing to paper it produces a pdf-file. To turn off a specific attachment previewer, click Attachment and Document Previewers, clear the check box for a previewer you want to turn off, and then click OK. The Save As PDF add-in from Sperry Software provides similar functionality as the Adobe Acrobat add-in for Outlook but is probably more affordable for most as it is built specifically for this task. If Response = vbCancel Then try to run in safe mode then file > save as PDF. Find this registry key: HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office\Word\Addins\PDFMaker.OfficeAddin. Save e-mail messages or entire folders as pdf-file - HowTo-Outlook Select "Save As" from the menu. Else ", _ By assigning a button to the macro, you can save messages as a pdf-file as easy as you would have saved it before. Set dlgFolderPicker = wrdApp.FileDialog(msoFileDialogFolderPicker) Via the Adobe PDF tab in Outlook 2010, you can easily create pdf-files. 'Important! Uncheck the option 'Output Adobe PDF Portfolio when creating a new PDF file' and see if this helps. wrdDoc.ExportAsFixedFormat OutputFileName:= _ Troubleshoot attachment problems in Outlook - Microsoft Support There is an Adobe PDF Toolbar that has the PDF conversion settings. Then click Kutools > Bulk Save, see screenshot: 3. oRegEx.Pattern = "[\/:*? 'Here we base it on the ReceivedDate and the subject. Click "Start > Run" ("Start > All Programs > Accessories > Run" on Windows Vista/7). wrdApp.Quit Acrobat converts Outlook emails to Portfolio format, apparently by default. For Each fdf In fdfs Besides a dedicated Outlook PDF add-in, it also comes with a PDF printer which lets you create pdf-files from any other application as well. oRegEx.Pattern = "[\/:*? It can also monitor specified folders and automatically save messages as pdf-files in the background for archiving purposes.If you decide to order use BH93RF24 to get a discount. Dim FSO As Object, TmpFolder As Object Clicking on the Show Desktop icon or pressing the Windows Logo key + M on your keyboard will also minimize everything. The Kutools for Outlooks Bulk Save feature can help you to save multiple emails as Pdf, Html, Excel or other files as you need. Set objSelection = objOL.ActiveExplorer.Selection I can see PDFMaker on the list but cannot figure out how to get to the properties. The page will refresh upon submission. Set tmpFileName = FSO.GetSpecialFolder(2) strFileName = objItem.Subject ' ElseIf Response = vbOK Then Click Options - Add-ins. 'Get location of the Documents folder Convert Outlook Email to PDF Right click Word icon in start menu and More --> Run as Administrator. To recover; The following code is contained in the zip-file referenced in the Quick Install. Unlike in Word, Excel and PowerPoint, I don't seem to have an option to save my emails as pdf-files. Click in the area above and press CTR+A to select all. Despite having only a single Save As PDF button, the add-in holds a lot of settings which closely matches the Adobe PDF add-in. BitmapMissingFonts:=True, UseISO19005_1:=False 2023 Nuance Communications, Inc. All rights reserved. Set WshShell = CreateObject("WScript.Shell") Via a macro you can use Word's capabilities to save messages as PDF-files as well. Exit Sub After clearing your cache also, if, you can't find the item check in the Deleted Items folder, the next place to look is the Recoverable Items folder. 'Show the SaveAs dialog and save the message as pdf How to Save a Microsoft Outlook Email as a PDF - How-To Geek You should also install the latest updates for Office 2016. Set FSO = Nothing Now open Word . After installing Kutools for Outlook, please do as this: 1. 'Close the current document If intPos > 0 Then In Outlook, there is no Save As PDF option. Dim dlgFolderPicker As FileDialog dlgFolderPicker.InitialFileName = DocumentsPath line. Result = MsgBox("No item selected. Dim wrdDoc As Word.Document dlgSaveAs.FilterIndex = i First, open up your inbox in Outlook and locate the email. "5. 'Feel free to alter the file name defintion and date/time format to your liking A screenshot of the button to recover items deleted from this . For Each objItem In objSelection Click the File > Save as menu. Dim wrdApp As Word.Application Below youll find a couple of common issues which you could run into when using this macro and how to resolve them. 'website: https://www.howto-outlook.com/howto/saveaspdf.htm Click 'Save' to save the email as a PDF . If dlgFolderPicker.Show = -1 Then '================================================================= strSaveFileLocation = strSaveFilePath & "\" & strFileName In the left pane, select the Deleted Items folder. 1. strSaveFilePath = dlgFolderPicker.SelectedItems.Item(1) Check the active add-ins by going to File>Options>Add-Ins. File extension disappears when saving PDFs from Outlook 2016 ' In VBA Editor: Tools-> References End If oRegEx.Global = True '================================================================= Next Navigate to the email that you would like to save as a PDF by left-clicking it. Dim WshShell As Object Export a backup copy ofthe Registry in case problems occur during the following procedure byclicking "File > Export Registry File". Open up your inbox in outlook.com. Open Outlook and log into your account, if needed. A reasonable effective workaround for this issue is to load the VBA Editor just once during the Outlook session. ", vbInformation + vbOKCancel) If it is, uncheck the box to disable it. When using the SaveAllAsPDF macro, the file names also contain the received date and time, up to the second, to make sure the file names are unique and emails do not get overwritten. Read the crash notice and confirm to open it. PDF Printers can be selected and used like any other real printer. strFileName = Trim(oRegEx.Replace(strFileName, "")) Then check PDF format in the left list box; (3.) 'Get all the filters Click 'Print' and on the next dialog box, click 'Print' again. Below is explained how you can do this and several examples are listed to get your started. 'Make sure at least one item is selected In the Save messages as other files dialog box: (1.) 'Cleanup End If 'Determine the FilterIndex for saving as a pdf-file Dim objOL As Outlook.Application Set objOL = Outlook.Application 'Save the mht-file Save email message as PDF file without header with Kutools for Outlook. Another option is to use a VBA macro which uses Words capabilities to save documents in the pdf-format. Set WshShell = CreateObject("WScript.Shell") Go to File > Options > Add-Ins > Manage: COM Add-Ins, and then click Go . Depending on your needs, you may want to modify this suggested file name. Set objOL = Nothing Open the VBA Editor (keyboard shortcut ALT+F11) Extract the zip-file and import the SaveAsPDF.bas and/or SaveAllAsPDF.bas file via File-> Import. To create a PDF from an Outlook email, follow these steps: In Outlook, select File > Print to bring up the printer dialog. The SaveAsPDF macro uses Words capabilities to save documents as pdf-file. & _ ' pdf-format. Please make a selection first. strCurrentFile = dlgSaveAs.SelectedItems(1) Click the"Go" button next to"COM Add-ins" at the bottom of the window. Save this file to the Windows Desktop and name the file "backup". wrdDoc.Close ' Microsoft Word Object Library I go to options, then Add-Ins. I am using Outlook 365. Response = MsgBox("Please select a single item", vbExclamation, "Save as PDF") Select COM Add-ins next to Manage and click Go. You can also select Save Attachments on the File menu. strFileName = DateTimeFormatted & " - " & objItem.Subject To do this, press ALT+F11 and then directly close it again. '================================================================= How to Download Emails from Outlook as a PDF | Adobe Acrobat End If "Save as PDF" not showing all images. - Microsoft Community (You can keep "backup" for a few days and if all is well, this file can be deleted.). End If Alternatively, you can use File> Print then click the PDF button at the bottom of the dialog window & select Save as PDF. Open the email, press control + P on Windows or Mac and press command + P to be taken directly to the Print Menu (5). End Sub This isnt an issue with the VBA macro itself but a bug in Windows 7. 1. All users have Adobe Acrobat installed on their computers. This is for instance also not possible with a pdf-printer and can be quite a timesaver when you regularly need to save e-mail messages as pdf-files. I'm having this same problem where Outlook saves my pdf as a portfolio. Copyright 2023 Adobe. wrdApp.Quit Next fdf Save or convert to PDF or XPS in Office Desktop apps This can take about 3-5 seconds for a modern computer and 5-10 seconds for older/slower computers.If the message holds external images (such as newsletters), the processing time could increase even more as the images are being downloaded. ToolTip!SaveAsPDF by Sperry Software is an add-in to quickly archive your emails into pdf-files. Press CTRL+C to copy the code. Screen Reader users press enter to select a Filter by product. Locate the "PDF Converter 6.0 Outlook Add-in" option and please a check in the checkbox.
